Why Use an Agenda?

A clear agenda keeps meetings focused, ensures everyone’s voice is heard, and helps your tenant union make decisions efficiently. Use this template to structure your next gathering – whether it’s your first organizing meeting or a regular check‑in.

Tip: Share the agenda ahead of time so people know what to expect and can come prepared.

Meeting Agenda Template

Click the button to copy the text, then paste it into a document or share with your group. Fill in the bracketed information [ ] with your own details.

[TENANT UNION MEETING AGENDA] Meeting Name: [e.g., General Meeting / Building Union Kick‑off] Date: _______________ Time: _______________ Location: [address / Zoom link] Facilitator: _______________ Note‑taker: _______________ 1. Welcome & Introductions (5‑10 min) - Go around the room: name, unit number, one thing you hope to get from this meeting. 2. Review & Approve Previous Minutes (if any) (5 min) 3. Updates from Last Meeting / Actions Taken (10 min) - Quick report on any progress since last time. 4. Discussion: Current Issues (20‑30 min) - What problems are tenants facing? (repairs, pests, rent, safety, etc.) - List top 2‑3 priorities. 5. Action Items / Next Steps (15 min) - Who will do what by when? - Assign roles: communication, research, meeting with landlord, etc. 6. New Business (10 min) - Any other topics members want to raise. 7. Announcements (5 min) - Upcoming events, solidarity actions, etc. 8. Next Meeting (5 min) - Date, time, location. 9. Adjourn

After copying, replace all [bracketed text] with your meeting specifics. Print or share electronically.

Tips for a Great Meeting

  • Start with food or snacks – it builds community and makes people comfortable.
  • Set a time limit – 90 minutes is ideal for a first meeting.
  • Use a “talking stick” or facilitator to make sure everyone gets a chance to speak.
  • Keep minutes – assign someone to take notes and share them afterward.
  • End with clear next steps – people should know what they’ve agreed to do.
  • Check in at the end – ask “How did this meeting feel for you?”