Repair Request Letter Template

IMPORTANT: This letter is a formal request for repairs. It does not threaten legal action. If the landlord does not respond or make repairs within a reasonable time (typically 14 days), contact Montana Legal Services for advice on your rights. Do not withhold rent or break your lease without legal guidance.

[Your Name]
[Your Address]
[City, State, ZIP]
[Date]

[Landlord’s Name]
[Landlord’s Address]
[City, State, ZIP]

Re: Request for Repairs at [Your Address]

Dear [Landlord’s Name],

I am writing to formally request repairs to my rental unit at the above address. The following issues need to be addressed:

[Describe issue 1, e.g., “Heating system not working”]
[Describe issue 2, e.g., “Leaking faucet in kitchen”]
[Describe issue 3, e.g., “Mold in bathroom”]

These conditions affect the habitability of the unit. Under Montana law (MCA § 70-24-303), you are required to maintain the premises in a fit and habitable condition. I request that you make the necessary repairs as soon as possible.

Please contact me to confirm when repairs will be completed. I prefer to resolve this cooperatively. If I do not receive a response within a reasonable time, I will seek legal advice about my options.

Sincerely,

[Your Name]
[Your Phone Number]
[Your Email]

Demand Letter Template for more serious issues

Use this if repairs have been ignored or for issues like security deposit disputes. Send via certified mail and keep a copy. Do not threaten to break your lease or withhold rent without first speaking to a lawyer. Contact Montana Legal Services for guidance.

[Your Name]
[Your Address]
[City, State, ZIP]
[Date]

[Landlord’s Name]
[Landlord’s Address]
[City, State, ZIP]

Re: Failure to Make Repairs / Unlawful Withholding of Security Deposit

Dear [Landlord’s Name],

I am writing to follow up on previous requests regarding [describe the issue, e.g., “repairs requested on [date]” or “return of my security deposit”].

I have previously notified you of the following issues: [list them]. Despite my attempts to resolve this matter amicably, the problems remain unresolved. As a result, I am now requesting that you:

Complete the repairs by [date]; and/or
Return my security deposit of $[amount] as required by MCA § 70-25-202.

Please respond by [date] to let me know how you intend to address this. If I do not hear from you, I will seek legal advice about my options. I prefer to avoid legal action and hope we can resolve this cooperatively.

Sincerely,

[Your Name]
[Your Phone Number]